A rental condition record is a structured set of observations, not an automatic decision about deposit deductions. Use it alongside the actual check-in inventory, photographs and correspondence for the agreement and UK nation that apply.
Create a useful record
Open the tenancy handover tool and enter the handover date, rooms, condition notes and key count. Add references to original evidence files and dates; the tool does not upload or store photographs.
Keep the evidence clear
- Capture a wider view as well as the detail of an issue.
- Record check-in and check-out observations separately.
- Keep proposed deductions distinct from agreed amounts.
- Retain copies of corrections and reports sent to the landlord or agent.
Print or export the result and preserve your original evidence securely. The deposits and inventories guide links to nation-specific official information. If a dispute arises, follow the relevant scheme or advice process; this record does not submit a claim or determine legal responsibility.